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SDGs wheelHLPF 2018

High-level Political Forum 2018

9 - 18 July

LOGISTICAL INFORMATION

Download the Information Note for Participants

REGISTRATION AND PARTICIPATION

Governmental and non-governmental representatives planning to participate in the high-level political forum on sustainable development (HLPF) must be accredited to the United Nations in order to register for this meeting.

The following participants may attend or be represented: States Members of the United Nations and States members of specialized agencies, inter-governmental organizations, United Nations system, major groups and other stakeholders, and media.

States and observers

Government officials, through their Permanent Missions to the United Nations in New York, should notify the UN Protocol and Liaison Service of their participation at the meeting. A letter signed by the head of chancery or an authorizing official with an official seal should be addressed to:

Mr. Peter Van Laere
Chief of Protocol
UN Protocol and Liaison Service
Att. Ms. Wai Tak Chua
Room S-0201
United Nations
New York, NY 10017
Fax + 1 (212) 963 1921
Email: unprotocol[at]un.org

A copy should also be sent to:
Ms. Emer Herity
Secretary of the Economic and Social Council
ECOSOC Affairs Branch, General Assembly and ECOSOC Affairs Division
Department for General Assembly and Conference Management
Att. Ms. Cassandra Price Taveras
Email: pricec[at]un.org
Fax + 1 (212) 963 5935

To obtain UN grounds pass, Permanent Missions in New York may submit their requests via the online accreditation system "eAccreditation" available through the eDelegate Portal at https://delegate.un.int. Information regarding the system can be found at http://www.un.int/protocol/

For inclusion in the formal list of participants, delegations from Member and Observers of the Council should register the names of representatives, alternate representatives and advisers through the e-List of Participants module on the e-deleGATE portal, no later than by 18:00 on Wednesday, 4 July 2018.
Those observers that do not have access to the e-deleGATE portal are asked to send their information, in writing, to the ECOSOC Affairs Branch (email pricec@un.org).

Inter-Governmental Organisations (IGOs)

IGOs interested in participating as observers in the forum are required to be accredited to the United Nations and register accordingly.

(A)United Nations accredited IGOs with an office in New York may follow the same procedure for Member States via the online accreditation system "eAccreditation" at https://delegate.un.int. They should also notify the UN Protocol and Liaison Service of their participation at the meeting. A letter signed by the head of the organization with an official stamp should be sent to the addresses mentioned above.

(B)United Nations accredited IGOs without an office in New York and already registered with the online accreditation system “eAccreditation” may follow the same procedure specified in (A) above.

(C)United Nations accredited IGOs without an office in New York and not registered with the "eAccreditation" system should follow the procedure below:

  • Submit a letter to the Chief of Protocol, stamped and signed by the head of the organization, with the names and functional titles of the delegation attending the meeting. In addition, the letter must include a name and an email address of the focal point of the organization handling the request.
  • Attach an SG.6 form for each member of the delegation (stamped and signed); (the SG.6 form can be found at http://www.un.int/protocol, under "Registration Process -> "Forms").
  • Send both letter and SG.6 form(s) to the Protocol and Liaison Service by fax to 1-212-963-1921 or by email to unprotocol[at]un.org.

The focal point will be notified of the accreditation approval(s) via email. The email is the actual approval notification, a hard copy of which must be presented together with a valid passport or government photo ID to the United Nations Pass and ID Unit for the issuance of a UN grounds pass. The focal point must ensure that copies of the approval notifications be given to the participants before leaving for New York.

A copy should also be sent to:
Ms. Emer Herity
Secretary of the Economic and Social Council
ECOSOC Affairs Branch, GAEAD/DGACM
Att. Ms. Cassandra Price Taveras
Email: pricec[at]un.org
Fax + 1 (212) 963 5935

United Nations system

Specialised agencies and related organizations: The registration of the representative of the specialised agencies and related organizations of the UN system (ILO, FAO, UNESCO, ICAO, WHO, World Bank, IMF, UPU, ITU, WMO, IMO, WIPO, IFAD, UNIDO, UNWTO, IAEA, WTO, CTBTO, ICC, IOM, ISA, ITLOS, OPCW) follows the same procedures as for States and IGOs.

United Nations funds, programmes and other entities (UNAIDS, UNCTAD, UNDP, UNEP, UNFCCC, UNFPA, UN-HABITAT, UNHCR, UNICEF, UNISDR, UNITAR, UNODC, UNOPS, UNRWA, UNU, UN-WOMEN, WFP, ECA, ECE, ECLAC, ESCAP, ESCWA, CBD, UNCCD):

Registration to the forum will require a formal letter signed by entity’s Principal or designated official listing the member(s) of the delegation to be sent to:
Office of Intergovernmental Support and Coordination for Sustainable Development (OISC)/DESA
Ms. Leslie Wade
Email: wade[at]un.org

A copy should also be sent to:
Ms. Emer Herity
Secretary of the Economic and Social Council
ECOSOC Affairs Branch, GAEAD/DGACM
Att. Ms. Cassandra Price Taveras
Email: pricec[at]un.org
Fax + 1 (212) 963 5935

Major Groups and other stakeholders

Please check the FAQs on the registration of Major Groups and Other Stakeholders

Representatives of accredited entities (those NGOs having consultative status with ECOSOC and those on the CSD roster) have been requested to register using the Indico online events registration system. Registration page: http://bit.ly/HLPF2018
More information is available at https://sustainabledevelopment.un.org/hlpf/2018/registration
Deadline: 19 June 2018. ECOSOC-accredited NGOs are strongly encouraged to request their UN grounds pass no later than 28 June.

Accreditation requirements:
Representatives from major groups and other stakeholders interested in participating in the HLPF must be affiliated with properly accredited non-governmental organizations, in accordance with ECOSOC resolution 1996/31 governing the consultative relationship between the United Nations and non-governmental organizations. Those NGOs having consultative status with ECOSOC and those on the CSD Roster are eligible to register their representatives online.

Organizations in ECOSOC Consultative Status

In addition to registering through the above registration link, organizations in consultative status with ECOSOC must request grounds passes to attend the HLPF. These passes should be requested as soon as possible, and no later than 28 June 2018. Organizations that are in consultative status with ECOSOC can request up to 9 temporary grounds passes at a time, in addition to 7 annual grounds passes. These passes need to be requested through the Integrated Civil Society Organizations System (iCSO). More information on how to request grounds passes can be found on the website: http://csonet.org/?menu=86

Organizations on the CSD Roster

Organizations on the CSD Roster must use the above registration link to request temporary grounds passes for the HLPF. CSD Roster organizations can request up to 5 temporary grounds passes. Once the registration is approved, a confirmation email will be sent with further instructions on how to download a confirmation letter from the CSO Net registration system. Information on how to obtain temporary grounds passes for organizations on CSD Roster will be sent to approved participants after registration is closed.

Travel, Visa and Subsistence

All participants are responsible for securing their own funding for travel and subsistence and for making their own travel arrangements. You will also need to make your own U. S. visa and transit visa arrangements, if applicable.

Coordination with Major Groups and other Stakeholders Organizing Partners and Focal Points

The registration of all representatives from major groups and other stakeholders should be coordinated through accredited NGOs. For help with identifying suitable and accredited partner organizations, inquiries should be directed to the designated focal point for each MGoS constituency.

For more information, contact:
OISC/DESA
Email: hlpf[at]un.org

Media accreditation and services

Media accreditation is strictly reserved for members of the press: print, photo, radio, television, film, news agencies, and online media who represent a bona fide media organization (full guidelines are available at http://www.un.org/en/media/accreditation/request.shtml).

Journalists who wish to apply for media accreditation are required to complete an online form, which is available at http://www.un.org/en/media/accreditation/accreditation.shtml. All members of the media submitting a registration form will be required to upload a letter of assignment from their Bureau Chief or Editor-in-Chief addressed to the Media Accreditation and Liaison Unit. Two pieces of identification bearing a photograph, including a passport, are also required. Samples of work may be requested.

Approved media members will receive an email confirmation with instructions for picking up their UN grounds pass. All media representatives will be required to wear their United Nations grounds pass at all times.

Details regarding media access to the United Nations Secretariat, liaison services for coverage of open meetings, press conferences and briefings are available at http://www.un.org/en/media/accreditation/guidelines.shtml